Project assistants work alongside project managers to help guide their teams on a path to completed product or service offerings. They typically help facilitate communication within a project team and across other departments, and also serve as liaisons between the project manager and other team members and perform important functions like updating timetables, schedules, and progress reports. For many managers working in the development of goods or services, a strong assistant is key to completing projects on-time and within established budgets.
Project assistants serve an administrative function which typically involves sorting and filing important documentation, as well as setting up design/production meetings, distributing project updates, and facilitating team communication by performing background work on conference calls or video chats. They may also be responsible for ensuring that all scheduled progress reports are collected in a timely manner and any timetable changes are communicated.
Those in this position must ensure that all members of various project teams have the resources they need. This work can be as simple as ensuring that all computers and printers are maintained and in good working order, or that office supplies are replenished and restocked. Project assistants also work with other departments outside the project team to provide necessary communication, such as feedback from quality assurance groups on early alpha versions or prototypes of existing projects.
Most project assistants have at least some secondary education, such as an associate's degree from a community college or vocational school. Education requirements vary by employer, and in some technical projects an undergraduate degree may be necessary. Prior experience in administrative work is often required, as well. Most project assistants work regular business hours in an office environment.
Project Assistant Tasks
Prepare correspondence related to project.
Maintain project records and ensure that all regulatory documents are correct, processed and approved.
Assist in preparing reports and data collection for analysis.
Review and distribute project documents.