Administrative Specialist Salary

Average Administrative Specialists in the United States make around $17.15 per hour. Earnings for this group are mostly affected by geography, followed by career length and the particular employer. Female Administrative Specialists far outnumber their male contemporaries among survey respondents. The majority of workers are highly satisfied with their job. Medical benefits are awarded to a large number, and a fair number earn dental coverage. The information for this rundown comes from respondents who completed PayScale's salary questionnaire.
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$25,222 - $61,705
$25K
$41K
$62K
MEDIAN: $40,666
10%
50%
90%

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$12.68 - $23.71
$13
$17
$24
MEDIAN: $17.14
10%
50%
90%

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$0$61K
Salary $25,222 - $61,705
Bonus $304.10 - $3,091
Profit Sharing $2,078
Commission $8,650
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$25,885 - $58,120
  • Country: United States
  • Currency: USD
  • Updated: 11 Nov 2017
  • Individuals Reporting: 568
Hourly Data $0$39
Hourly Rate $12.68 - $23.71
Overtime $18.93 - $39.24
Annual Data $0$58K
Bonus $304.10 - $3,091
Commission $8,650
Profit Sharing $2,078
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$25,885 - $58,120
  • Country: United States
  • Currency: USD
  • Updated: 11 Nov 2017
  • Individuals Reporting: 624

Job Description for Administrative Specialist

The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.

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Administrative Specialist Tasks

  • Greet visitors and callers, route and resolve information requests.
  • Supervise support clerical staff.
  • Review, track and prepare budgets; maintain records and databases.
  • Coordinate space and office organization; purchase and manage supplies and equipment.
  • Coordinate office and/or departmental operations.

Common Career Paths for Administrative Specialist


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Many Administrative Specialists move into an Executive Assistant role, and folks who currently hold that position report a much higher median income of $46K per year. It is quite typical for Administrative Specialists to transition into roles as Human Resources Specialists or Executive Administrative Assistants, where reported median earnings are $5K and $6K higher per year.

Administrative Specialist Job Listings

Popular Employer Salaries for Administrative Specialist


Those at University of Washington (UW) can expect to make the most, with the company offering a median salary of $54K.

Popular Skills for Administrative Specialist


Survey respondents exploit a significant toolbox of skills in their work. Most notably, skills in Travel Administration, Project Management, Event Planning, and Scheduling are correlated to pay that is above average, with boosts between 8 percent and 18 percent. Skills that seem to negatively impact pay include Data Entry, Customer Service, and Customer Relations. Most people skilled in Microsoft Office are similarly competent in Office Administration and Customer Service. Those proficient in Data Entry are, more often than not, also skilled in Customer Service and Office Administration.

Pay by Experience Level for Administrative Specialist

Pay by Experience for an Administrative Specialist has a positive trend. An entry-level Administrative Specialist with less than 5 years of experience can expect to earn an average total compensation of $34,000 based on 489 salaries provided by anonymous users. Average total compensation includes tips, bonus, and overtime pay. An Administrative Specialist with mid-career experience which includes employees with 5 to 10 years of experience can expect to earn an average total compensation of $39,000 based on 312 salaries. An experienced Administrative Specialist which includes employees with 10 to 20 years of experience can expect to earn an average total compensation of $40,000 based on 346 salaries. An Administrative Specialist with late-career experience which includes employees with greater than 20 years of experience can expect to earn an average total compensation of $43,000 based on 210 salaries.

Pay Difference by Location

National Average: $38,025

Larger city markers indicate a job is popular in that location.

Home to some of the best pay for Administrative Specialists, Washington offers exceptional salaries, 53 percent above the national average. Administrative Specialists will also find cushy salaries in Chicago (+41 percent), New York (+40 percent), Seattle (+25 percent), and Los Angeles (+22 percent). Administrative Specialists in Little Rock make 42 percent less than the national average, proving that location is a major factor in pay. Workers in Williamsburg and Memphis earn salaries that trail the national average for those in this profession (24 percent less and 16 percent less, respectively).

Administrative Specialist Reviews

Q: What is it like working as an Administrative Specialist?

Administrative Specialist in Los Angeles:
Pros: • Love campus. • Education-related issues. • Full benefits. • Retirement. • Close to home. • Like working full time. • Pay is better than before. • Routine. • Quiet office. • Supervisors are nice and don’t micromanage me. • Time to do my own things.
Cons: • I can’t eat at my desk. • I am an admin assistant. • I can do more. • I feel unequally treated. • I am still on contract. • Perceived tension in the office between me and others, but sometimes it’s fine.

Administrative Specialist in Little Rock:
"My Experience as an Administrative Specialist."
Pros: I love that our agency is making an impact in the lives of the people we ar serving.
Cons: I do not like some aspects of the office culture, the fact that some employees can get away with and do certain things that other employees aren't allowed to do, or would be fired for doing. The pay grade is laughable, in regards to the amount of work I am doing.

Administrative Specialist in Boulder:
"Meh."
Pros: Flexible with my needs - accommodating - friendly staff - no micromanagement - a lot of projects outside my job description.
Cons: Somewhat boring, can be overwhelming, sometimes unclear expectations, a lot of projects outside my job description.

Administrative Specialist in Raleigh-Durham:
"Office management."
Pros: Office conditions work flexibility.
Cons: Office conditions.

Administrative Specialist in Albany:
Pros: I enjoy the flexibile schedule and responsibility of organization.
Cons: The pay isnt the best.

Administrative Specialist in Spokane:
"Thankless."
Pros: My coworkers are fantastic and treat me with utmost respect.
Cons: I am underpaid. The ratio of managers to actual workers at my job is obscene: there are about 2 workers for every manager. Managers, and most especially male managers, eat up the lion's share of wages here and do close to zero work.

Administrative Specialist in Glen Ellyn:
Pros: It gives me the experience to do better at my job.
Cons: Demanding and very stressful.

Related Job Salaries

Key Stats for Administrative Specialist

Gender

Female
89 %
Male
11 %

Job Satisfaction

Extremely satisfied
Rated 5 out of 5
based on 230 votes.
Less than 1 year
2%
1-4 years
35%
5-9 years
20%
10-19 years
26%
20 years or more
18%

Experience Affects Administrative Specialist Salaries

▲12%

▲6%

▲1%

National Average
$38,000

▼9%

Skills That Affect Administrative Specialist Salaries

Travel Administration
▲19%



▲5%




Accounting
▲3%

National Average
$38,000







▼8%

Job Satisfaction

Extremely satisfied
Rated 5 out of 5
based on 230 votes.

Gender

Female
89 %
Male
11 %

Years of Experience

Less than 1 year
2%
1-4 years
35%
5-9 years
20%
10-19 years
26%
20 years or more
18%

Common Health Benefits

medical benefits
Medical: 82%
dental benefits
Dental: 72%
vision benefits
Vision: 59%
no benefits
None: 15%