An administrative aide performs a wide variety of clerical tasks in an office environment. The tasks performed by the administrative aide vary depending on the industry in which they work, as well as the person or persons they are supporting . Duties commonly performed by administrative aides include word processing, printing and collating documents, scheduling appointments, performing light bookkeeping, coordinating with other departments, and completing any other assigned tasks. Some administrative aides may supervise lower-level office staff as well.
The aide's industry and role determine the education level and certifications required of the aide. For many administrative aides, a high school diploma or equivalent is needed for an entry-level position. As administrative aides may work in a variety of industries, some employers require a college degree related to the field in which the aide will be working. There are also vocational programs available that provide instruction in the usage of typical office equipment and the wide range of general skills required of administrative aides.
Administrative aides work for a wide variety of organizations, ranging from government agencies to medical offices to corporations to colleges and universities. They tend to work the same hours as the person or persons they support and answer directly to that individual or the head of the department they support.
Administrative Aide Tasks
Answer phones, greet visitors and respond to employee questions and requests.
Maintain employees' payroll and benefit documentation and electronic files.
Perform basic benefits, retirement plan and human resources activities.
Assist with payroll operations, as needed.
Type correspondence, compile data for expense and payroll reports.