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Administrative Specialist Salary

Median pay for Administrative Specialists in the United States is around $38K per year, but employers in Washington offer the biggest paychecks; average compensation in that city is approximately $52K. Administrative Specialists will also find cushy salaries in Seattle (+40 percent), Chicago (+34 percent), Baltimore (+28 percent), and Los Angeles (+26 percent). This report is based on answers to PayScale's salary questionnaire.
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$24,604 - $55,372
(Median)
$25K
$38K
$55K
MEDIAN: $37,799
10%
50%
90%

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$11.68 - $23.26
(Median)
$12
$16
$23
MEDIAN: $16.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$19K$38K$57K
Salary
$24,604 - $55,372  
   
Bonus
$0.00 - $2,484  
Profit Sharing
$650 - $3,000  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,608 - $53,447  
Country: United States | Currency: USD | Updated: 2 May 2015 | Individuals Reporting: 644
National Hourly Rate Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$13$26$39
Hourly Rate
$11.68 - $23.26  
   
Overtime
$12.54 - $37.30  
National Annualized Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$26K$52K$78K
Bonus
$0.00 - $2,484  
   
Profit Sharing
$650 - $3,000  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,608 - $53,447  
Country: United States | Currency: USD | Updated: 2 May 2015 | Individuals Reporting: 585

Find Out Exactly What You Should Be Paid

United States (change)


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Job Description for Administrative Specialist

The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.

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Administrative Specialist Tasks

  • Provide administrative support and coordinate meetings.
  • Fill out and organize forms, invoices, correspondence, and other paperwork.
  • Provide assistance to management by conducting research and preparing reports or presentations.

Common Career Paths for Administrative Specialist


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Administrative Specialists often transition into Executive Assistant positions, for which compensation tends to be much higher. On average, Executive Assistants earn $45K per year. It is not uncommon for an Administrative Specialist to continue on to become an Executive Secretary or Administrative Assistant or a Human Resources Specialist.

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Popular Employer Salaries for Administrative Specialist


Pay for Administrative Specialists is the lowest at University of California at Los Angeles (UCLA), which has a median salary of $45K. In addition, there's little room to grow there, with salaries maxing out at $51K.

Popular Skills for Administrative Specialist


Administrative Specialists seem to require a rather large skill set. Most notably, skills in Microsoft Word, Human Resources, Project Management, and Accounting are correlated to pay that is above average, with boosts between 13 percent and 19 percent. At the other end of the pay range are skills like Data Entry, Customer Relations, and Office Administration. Those familiar with Data Entry also tend to know Customer Service.

Pay by Experience Level for Administrative Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


For Administrative Specialists, experience does not seem to be a major factor in determining pay. Average salaries for inexperienced employees average out to around $34K, but folks who have five to 10 years of experience earn a higher median of $36K. After working for 10 to 20 years, Administrative Specialists make a median salary of $39K. Individuals who report more than two decades of experience seem to make only slightly more than folks in the 10-to-20 year range; the more senior group sees median earnings in the comparatively modest ballpark of $40K.

Pay Difference by Location

Related Job Salaries

United States (change)

Experience Affects Administrative Specialist Salaries



National Average
$36,000



Skills That Affect Administrative Specialist Salaries

Microsoft Word
up arrow 19%



Accounting
up arrow 11%

Payroll Administration
up arrow 7%

Accounts Payable
up arrow 4%

Travel Administration
up arrow 4%

Microsoft Excel
up arrow 1%

Event Planning
0%

National Average
$36,000

Scheduling
up arrow 1%

Microsoft Office
up arrow 2%

Office Administration
up arrow 3%

Customer Service
up arrow 3%

Customer Relations
up arrow 3%


Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 255 votes.

Gender

Female
91 %
Male
9 %

Years of Experience

Less than 1 year
2%
1-4 years
30%
5-9 years
23%
10-19 years
29%
20 years or more
17%

Common Health Benefits

medical benefits Medical: 83% dental benefits Dental: 72%
vision benefits Vision: 62% employee benefits None: 14%
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