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Administrative Specialist Salary

The median salary for Administrative Specialists in the United States is $38K per year, and compared to other cities, Washington offers the biggest paychecks at around $52K on average. Administrative Specialists will also find cushy salaries in Seattle (+41 percent), Chicago (+29 percent), Los Angeles (+26 percent), and San Diego (+20 percent). The information for this rundown comes from respondents who completed PayScale's salary questionnaire.
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$24,386 - $55,204
(Median)
24K
30K
38K
46K
55K
MEDIAN: $37,846
10%
25%
50%
75%
90%

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$11.41 - $23.05
(Median)
11
14
16
20
23
MEDIAN: $16.00
10%
25%
50%
75%
90%

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National Salary Data

 (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$19K$38K$57K
Salary
$24,386 - $55,204  
   
Bonus
$0.00 - $2,467  
Profit Sharing
$650 - $3,000  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,271 - $53,185  
Country: United States | Currency: USD | Updated: 11 Dec 2014 | Individuals Reporting: 586
National Hourly Rate Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$12$24$36
Hourly Rate
$11.41 - $23.05  
   
Overtime
$13.33 - $35.10  
National Annualized Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$24K$48K$72K
Bonus
$0.00 - $2,467  
   
Profit Sharing
$650 - $3,000  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,271 - $53,185  
Country: United States | Currency: USD | Updated: 11 Dec 2014 | Individuals Reporting: 531
United States (change)

Job Description for Administrative Specialist

The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.

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Administrative Specialist Tasks

  • Provide administrative support and coordinate meetings.
  • Fill out and organize forms, invoices, correspondence, and other paperwork.
  • Provide assistance to management by conducting research and preparing reports or presentations.

Common Career Paths for Administrative Specialist


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As Administrative Specialists make advancements in their career path to roles like Executive Assistant, salaries often climb aggressively. On average, Executive Assistants will make $45K annually. It is not unusual for an Administrative Specialist to become an Executive Secretary or Administrative Assistant or an Executive Administrative Assistant.

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Popular Employer Salaries for Administrative Specialist


Administrative Specialists will find the worst pay at University of California at Los Angeles (UCLA), where the median salary crawls in at $45K. Furthermore, compensation is curbed at $51K, leaving little room for growth.

Popular Skills for Administrative Specialist


Administrative Specialists seem to require a rather large skill set. Most notably, skills in Microsoft Word, Human Resources, Accounting, and Project Management are correlated to pay that is above average, with boosts between 11 percent and 19 percent. Skills that seem to negatively impact pay include Data Entry and Customer Relations. Those with knowledge of Customer Relations tend to be skilled in Microsoft Office as well.

Pay by Experience Level for Administrative Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


Experience does not seem to be a strong driver of pay increase in this role. The average inexperienced worker's salary is approximately $33K, and people with five to 10 years of experience bring in more at around $36K on average. Administrative Specialists see a median salary of $39K after reaching one to two decades on the job. Individuals who have achieved more than 20 years of experience don't seem to earn much more than people who have 10 to 20 years under their belts; the more senior group reports an average income of $40K.

Pay Difference by Location

Related Job Salaries

Experience Affects Administrative Specialist Salaries




National Average
$36,000


Skills That Affect Administrative Specialist Salaries

Microsoft Word
up arrow 19%

Human Resources
up arrow 15%

Accounting
up arrow 11%


Event Planning
up arrow 9%

Payroll Administration
up arrow 7%


Travel Administration
up arrow 4%

Microsoft Excel
up arrow 3%

Office Administration
0%

Scheduling
0%

National Average
$36,000

Microsoft Office
up arrow 1%

Customer Service
up arrow 2%

Customer Relations
up arrow 3%


Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 250 votes.

Gender

Female
91 %
Male
9 %

Years of Experience

Less than 1 year
2%
1-4 years
29%
5-9 years
23%
10-19 years
28%
20 years or more
17%

Common Health Benefits

medical benefits Medical: 83% dental benefits Dental: 74%
vision benefits Vision: 63% employee benefits None: 13%