Administrative Specialist Salary

Administrative Specialists earn around $38K annually on average in the United States, but employers pay the most in Washington, offering approximately $53K at the median. Administrative Specialists can also look forward to large paychecks in cities like Seattle (+40 percent), Baltimore (+28 percent), Los Angeles (+28 percent), and San Diego (+25 percent). The data in this summary comes from the PayScale salary survey.
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$24,485 - $55,784
(Median)
$24K
$38K
$56K
MEDIAN: $38,090
10%
50%
90%

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$11.56 - $23.06
(Median)
$12
$16
$23
MEDIAN: $16.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$19K$38K$57K
Salary
$24,485 - $55,784  
   
Bonus
$0.00 - $2,504  
Profit Sharing
$610 - $3,025  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,446 - $53,637  
Country: United States | Currency: USD | Updated: 2 Jul 2015 | Individuals Reporting: 672
National Hourly Rate Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$13$26$39
Hourly Rate
$11.56 - $23.06  
   
Overtime
$12.65 - $38.09  
National Annualized Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$26K$52K$78K
Bonus
$0.00 - $2,504  
   
Profit Sharing
$610 - $3,025  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,446 - $53,637  
Country: United States | Currency: USD | Updated: 2 Jul 2015 | Individuals Reporting: 620
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Job Description for Administrative Specialist

The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.

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Administrative Specialist Tasks

  • Provide administrative support and coordinate meetings.
  • Fill out and organize forms, invoices, correspondence, and other paperwork.
  • Provide assistance to management by conducting research and preparing reports or presentations.

Common Career Paths for Administrative Specialist


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Administrative Specialists often transition into Executive Assistant positions, for which compensation tends to be much higher. On average, Executive Assistants earn $45K per year. An Administrative Specialist often moves on to become an Executive Secretary or Administrative Assistant or a Human Resources Specialist.

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Popular Employer Salaries for Administrative Specialist


University of Washington (UW) attracts talent by shelling out the biggest paychecks in the area — the median in that office is $52K.

Though lagging the field in terms of compensation — Kaiser Permanente offers the lowest median salary at $45K — pay within the company still varies considerably between $32K and $68K.

Popular Skills for Administrative Specialist


Administrative Specialists seem to require a rather large skill set. Most notably, facility with Administration, Human Resources, and Travel Administration are correlated to pay that is significantly above average, leading to increases of 23 percent, 18 percent, and 15 percent, respectively. Skills that pay less than market rate include Data Entry, Customer Service, and Customer Relations. Most people who know Data Entry also know Customer Service.

Pay by Experience Level for Administrative Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


Experience does not seem to be a strong driver of pay increase in this role. Relatively untried employees who have less than five years' experience have a median salary of $34K. Those who have been around for five to 10 years can expect to take home more — $36K on average. On average, Administrative Specialists make $39K following one to two decades on the job. Administrative Specialists with more than 20 years of experience report incomes that are only modestly higher; the median for these old hands hovers around $40K.

Pay Difference by Location

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Experience Affects Administrative Specialist Salaries



National Average
$36,000



Skills That Affect Administrative Specialist Salaries

Administration
up arrow 23%


Travel Administration
up arrow 15%


Payroll Administration
up arrow 11%

Accounting
up arrow 5%

Accounts Payable
up arrow 3%

Event Planning
up arrow 2%

Microsoft Excel
0%

National Average
$36,000

Scheduling
up arrow 2%

Microsoft Office
up arrow 3%

Office Administration
up arrow 3%

Customer Relations
up arrow 3%

Customer Service
up arrow 4%


Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 242 votes.

Gender

Female
91 %
Male
9 %

Years of Experience

Less than 1 year
2%
1-4 years
31%
5-9 years
22%
10-19 years
28%
20 years or more
17%

Common Health Benefits

medical benefits Medical: 83% dental benefits Dental: 72%
vision benefits Vision: 62% employee benefits None: 14%
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