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Administrative Specialist Salary

Administrative Specialists earn around $38K annually on average in the United States, but employers pay the most in Washington, offering approximately $52K at the median. Administrative Specialists can also look forward to large paychecks in cities like Seattle (+40 percent), Chicago (+33 percent), Baltimore (+28 percent), and Los Angeles (+26 percent). The information for this snapshot was generated by responses to the PayScale salary survey.
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$24,537 - $55,393
(Median)
$25K
$38K
$55K
MEDIAN: $37,817
10%
50%
90%

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$11.71 - $23.31
(Median)
$12
$16
$23
MEDIAN: $16.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$19K$38K$57K
Salary
$24,537 - $55,393  
   
Bonus
$0.00 - $2,484  
Profit Sharing
$610 - $3,025  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,600 - $53,523  
Country: United States | Currency: USD | Updated: 16 May 2015 | Individuals Reporting: 652
National Hourly Rate Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$13$26$39
Hourly Rate
$11.71 - $23.31  
   
Overtime
$12.49 - $37.39  
National Annualized Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$26K$52K$78K
Bonus
$0.00 - $2,484  
   
Profit Sharing
$610 - $3,025  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,600 - $53,523  
Country: United States | Currency: USD | Updated: 16 May 2015 | Individuals Reporting: 597
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Job Description for Administrative Specialist

The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.

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Administrative Specialist Tasks

  • Provide administrative support and coordinate meetings.
  • Fill out and organize forms, invoices, correspondence, and other paperwork.
  • Provide assistance to management by conducting research and preparing reports or presentations.

Common Career Paths for Administrative Specialist


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Administrative Specialists often transition into Executive Assistant positions, for which compensation tends to be much higher. On average, Executive Assistants earn $45K per year. Becoming an Executive Secretary or Administrative Assistant or a Human Resources Specialist is a common transition from an Administrative Specialist role.

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Popular Employer Salaries for Administrative Specialist


University of California at Los Angeles (UCLA) offers the lowest pay in the field with a median salary of just $45K. There's also little variation in pay at the company, with pay ranging from $38K to $51K.

Popular Skills for Administrative Specialist


Administrative Specialists seem to exploit a large range of skills on the job. Most notably, skills in Microsoft Word, Human Resources, Project Management, and Accounting are correlated to pay that is above average, with boosts between 13 percent and 19 percent. Skills that are correlated to lower pay, on the other hand, include Data Entry, Customer Relations, and Office Administration. Those familiar with Data Entry also tend to know Customer Service.

Pay by Experience Level for Administrative Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


Experience does not seem to be a strong driver of pay increase in this role. Relatively untried employees who have fewer than five years of experience earn around $34K on average. People who have worked for five to 10 years can expect a higher median salary of $36K. For Administrative Specialists, 10 to 20 years of experience on the job amounts to an average salary of $39K. Veterans who have surpassed the 20-year mark may make only slightly more than those who are navigating the mid-career stage; the more senior group reports median earnings of around $40K.

Pay Difference by Location

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Experience Affects Administrative Specialist Salaries



National Average
$36,000



Skills That Affect Administrative Specialist Salaries

Microsoft Word
up arrow 19%



Accounting
up arrow 11%

Payroll Administration
up arrow 7%

Accounts Payable
up arrow 4%

Travel Administration
up arrow 4%

Microsoft Excel
up arrow 1%

Event Planning
0%

National Average
$36,000

Scheduling
up arrow 1%

Microsoft Office
up arrow 3%

Office Administration
up arrow 3%

Customer Service
up arrow 3%

Customer Relations
up arrow 4%


Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 254 votes.

Gender

Female
91 %
Male
9 %

Years of Experience

Less than 1 year
2%
1-4 years
30%
5-9 years
22%
10-19 years
29%
20 years or more
17%

Common Health Benefits

medical benefits Medical: 83% dental benefits Dental: 72%
vision benefits Vision: 61% employee benefits None: 14%
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