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Administrative Specialist Salary

Salaries for Administrative Specialists in the United States average out at around $38K per year, but Washington employers pay the most, offering approximately $52K on average. Administrative Specialists will also find cushy salaries in Seattle (+39 percent), Chicago (+33 percent), Baltimore (+30 percent), and Los Angeles (+26 percent). The data for this snapshot was collected from individuals who took PayScale's salary survey.
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$24,504 - $55,244
(Median)
$25K
$38K
$55K
MEDIAN: $37,795
10%
50%
90%

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$11.72 - $23.30
(Median)
$12
$16
$23
MEDIAN: $16.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$19K$38K$57K
Salary
$24,504 - $55,244  
   
Bonus
$0.00 - $2,481  
Profit Sharing
$650 - $3,000  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,589 - $53,373  
Country: United States | Currency: USD | Updated: 1 Apr 2015 | Individuals Reporting: 642
National Hourly Rate Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$13$26$39
Hourly Rate
$11.72 - $23.30  
   
Overtime
$13.16 - $37.02  
National Annualized Data (?
XAll compensation data shown are gross, national 10th to 90th percentile ranges. Pay can vary greatly by location. To view local data, take the PayScale survey.
)
$0$26K$52K$78K
Bonus
$0.00 - $2,481  
   
Profit Sharing
$650 - $3,000  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,589 - $53,373  
Country: United States | Currency: USD | Updated: 1 Apr 2015 | Individuals Reporting: 577

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Job Description for Administrative Specialist

The administrative specialist for a department performs a variety of administrative and support functions necessary for the smooth operation of the department. They perform administrative and bookkeeping tasks, aid clients and staff in preparing forms and reports, and transfer information into a digital format as necessary. (Afterward, the digital information is often entered into the department database, and the administrative specialist is in charge of maintaining the records and the database.) Additionally, the administrative specialist schedules events and appointments for the department. To facilitate these appointments and events, the specialist contacts clients and vendors on a regular basis to coordinate activities, meetings, and calls.

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Administrative Specialist Tasks

  • Provide administrative support and coordinate meetings.
  • Fill out and organize forms, invoices, correspondence, and other paperwork.
  • Provide assistance to management by conducting research and preparing reports or presentations.

Common Career Paths for Administrative Specialist


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Advancing into an Executive Assistant role seems to be a popular career move for Administrative Specialists, and folks who currently work in the latter position report a notably larger median income of $45K per year. Becoming an Executive Secretary or Administrative Assistant or an Executive Administrative Assistant is a common transition from an Administrative Specialist role.

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Popular Employer Salaries for Administrative Specialist


Salaries are easily beat at University of California at Los Angeles (UCLA), where median pay comes to just $45K, the lowest in the field. What's more, with base pay starting at $38K and ending at $51K, range in salary is rather small.

Popular Skills for Administrative Specialist


Survey results imply that Administrative Specialists deploy a substantial tool kit of skills at work. Most notably, skills in Microsoft Word, Human Resources, Project Management, and Accounting are correlated to pay that is above average, with boosts between 12 percent and 19 percent. Skills that are correlated to lower pay, on the other hand, include Data Entry, Customer Relations, and Customer Service. Most people experienced in Data Entry also know Customer Service.

Pay by Experience Level for Administrative Specialist

Median of all compensation (including tips, bonus, and overtime) by years of experience.


Experience and pay tend to be weakly linked for Administrative Specialists — those with more experience do not necessarily bring in higher earnings. Those who have worked for fewer than five years take home a median salary of $34K, and workers with five to 10 years of experience earn a higher $36K on average. Administrative Specialists see a median salary of $39K after reaching one to two decades on the job. Veterans who have surpassed the 20-year mark may make only slightly more than those who are navigating the mid-career stage; the more senior group reports median earnings of around $40K.

Pay Difference by Location

Related Job Salaries

United States (change)

Experience Affects Administrative Specialist Salaries



National Average
$36,000



Skills That Affect Administrative Specialist Salaries

Microsoft Word
up arrow 19%



Accounting
up arrow 11%

Payroll Administration
up arrow 7%

Travel Administration
up arrow 4%

Accounts Payable
up arrow 3%

Microsoft Excel
up arrow 2%

Event Planning
0%

National Average
$36,000

Scheduling
up arrow 1%

Microsoft Office
up arrow 2%

Customer Service
up arrow 3%

Office Administration
up arrow 3%

Customer Relations
up arrow 4%


Job Satisfaction

Highly satisfied
Rated 4 out of 5
based on 257 votes.

Gender

Female
91 %
Male
9 %

Years of Experience

Less than 1 year
2%
1-4 years
30%
5-9 years
22%
10-19 years
29%
20 years or more
17%

Common Health Benefits

medical benefits Medical: 83% dental benefits Dental: 73%
vision benefits Vision: 62% employee benefits None: 13%