A payroll administrator is the person who is responsible for ensuring that all employees within an organization are paid in an accurate and timely fashion. This is a position which will generally work in an indoor office environment. This administrator will generally keep weekday, daytime hours, though some overtime or extended hours may be necessary. A payroll administrator will generally work with other office personnel, as well as accounting and human resources personnel.
This person will generally need postsecondary training for the job. An associate's degree in an area such as accounting, payroll, or human resources is typically required. Some organizations require professional certification, which requires experience. It also requires a competency exam that must be retaken every five years. A payroll administrator will need to be aware of any and all relevant business or tax laws, as well as company policies.
A payroll administrator will have a variety of duties as associated with their job position, which can vary depending on the type and size of their organization. Some typical duties will include processing employee paychecks, preparing and distributing employee paychecks, filing tax deduction reports, filing voluntary deduction reports, updating company payroll procedures, recording company payroll procedures, performing various accounting tasks as required, and seeking and attaining knowledge of accounting and tax reporting laws. This person must be able to work with the pressure of regular deadlines. This position requires a person who is highly organized and pays great attention to detail. Expert accounting and mathematical reasoning skills are also required, in addition to proficiency in necessary computer skills.
Payroll Administrator Tasks
Record, maintain and update payroll procedures.
Maintain employee records for new hires, pay changes, and terminations.
Process payroll, including updating employee numbers, hours, garnishments, etc.
Ensure organizational compliance with federal and local regulations, auditing, and non-discrimination laws.
Prepare payroll related reports.