The executive administrative assistant is responsible for many different tasks and plays a big part in the smooth operation of any business. Employees in this position are expected to carry out multiple administrative duties, including answering phones, scheduling appointments, attending meetings, taking notes, establishing communications between customers and executives, and maintaining good office relations. Often, executive administrative assistants are also expected to manage office logistics and effectively organize documents and reports.
Administrative assistants are needed in almost every field, whether it be education, retail, research, or others. An executive administrative assistant's work day usually occurs during normal office hours. One entering this position may expect a typical nine-to-five work day, Monday through Friday or Saturday.
Many companies look for executive administrative assistants with experience. Typically, a degree is not required, but higher education in a field such as communications, logistics, business, or management may help put an applicant above the rest.
Executive Administrative Assistant Tasks
- Review, organize and distribute incoming and outgoing mail.
- Schedule domestic travel arrangements to include air, hotel and ground transportation.
- Answer all incoming phone calls and redirect to appropriate area.
- Maintain and print calendar.