Medical Office Administrator Salary

Women account for the majority of Medical Office Administrators in the United States. The entire group has an average salary of $52K annually. Total cash compensation to Medical Office Administrators bottoms out near $24K and approaches $76K on the high end; the biggest paychecks include approximately $10K from bonuses and almost $12K from profit sharing. Residence is the biggest factor affecting pay for this group, followed by career length. Most Medical Office Administrators report high levels of job satisfaction. Although approximately one-third lack health benefits of any kind, a majority do enjoy medical insurance, and over a third get dental coverage, too. This report is based on responses to the PayScale salary survey.
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$29,938 - $82,120
(Median)
$30K
$52K
$82K
MEDIAN: $51,736
10%
50%
90%

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$10.25 - $24.99
(Median)
$10
$15
$25
MEDIAN: $14.00
10%
50%
90%

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National Salary Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$28K$56K$84K
Salary
$29,938 - $82,120  
   
Bonus
$0.00 - $9,761  
Profit Sharing
$0.00 - $11,635  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,278 - $75,809  
Country: United States | Currency: USD | Updated: 12 Jan 2016 | Individuals Reporting: 387
National Hourly Rate Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$14$28$42
Hourly Rate
$10.25 - $24.99  
   
Overtime
$0.00 - $40.22  
National Annualized Data (?
XAll compensation data shown are gross 10th to 90th percentile ranges. Take the PayScale Survey to find out how location influences pay for this job.
)
$0$28K$56K$84K
Bonus
$0.00 - $9,761  
   
Profit Sharing
$0.00 - $11,635  
Total Pay (?
XTotal Pay combines base annual salary or hourly wage, bonuses, profit sharing, tips, commissions, overtime pay and other forms of cash earnings, as applicable for this job. It does not include equity (stock) compensation, cash value of retirement benefits, or the value of other non-cash benefits (e.g. healthcare).
)
$24,278 - $75,809  
Country: United States | Currency: USD | Updated: 12 Jan 2016 | Individuals Reporting: 364
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Job Description for Medical Office Administrator

Medical office administrators (sometimes called medical secretaries or medical office assistants) are responsible for managing the administrative duties of a medical practitioner's office. The main objective of a medical office administrator is to ensure that all administrative duties of the medical office are handled properly and efficiently, that the office runs smoothly, and that all patient needs are met. Their responsibilities include answering phone calls, creating and managing patient files, scheduling and confirming appointments and handling billing issues. Medical office administrators also keep the main waiting area clean and inviting, making sure to have magazines and other reading materials available for patients as they wait. Additionally, medical office administrators must maintain calendars and appointments for the medical professionals who work in the office. The medical office administrator is often the first person that a patient sees when they arrive at the doctor's office. They are in charge of checking patients in, providing forms to patients, answering any questions, and helping patients to feel comfortable as they wait for their appointment.

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Medical Office Administrator Tasks

  • Ensure compliance and maintain awareness of payer and reimbursement policies, coding guidelines and health insurance changes.
  • Maintain organizational policies and procedures for the clinic.
  • Oversee day-to-day operational and staffing activities.
  • Administer fiscal operations; including accounting, planning budgets and coordinating financial reporting.

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Popular Skills for Medical Office Administrator


Medical Office Administrators report using a pretty varied skill set on the job. Most notably, facility with Human Resources, Operations Management, and Payroll Administration are correlated to pay that is significantly above average, leading to increases of 35 percent, 30 percent, and 27 percent, respectively. Those listing Scheduling as a skill should be prepared for drastically lower pay. Insurance and Electronic Medical Records also typically command lower compensation. Those educated in Billing tend to be well versed in Electronic Medical Records (EMR) and Operations Management.

Pay by Experience Level for Medical Office Administrator

Median of all compensation (including tips, bonus, and overtime) by years of experience.


For many Medical Office Administrators, experience and pay levels seem to be correlated; more years in the business generally lead to more money. Survey participants with less than five years' experience pocket $31K on average, but those with five to 10 years of experience enjoy a much bigger median of $41K. On average, Medical Office Administrators make $53K following one to two decades on the job. Folks who have racked up more than 20 years in the field report incomes that aren't that much higher than less experienced individuals' earnings; the veterans make just $61K on average.

Pay Difference by Location

National Average: $40,238

Larger city markers indicate a job is popular in that location.

Los Angeles offers some of the highest pay in the country for Medical Office Administrators, 76 percent above the national average. Medical Office Administrators can also look forward to large paychecks in cities like Atlanta (+62 percent), Denver (+56 percent), Chicago (+55 percent), and San Diego (+37 percent). Compared to the national average, Charlotte Medical Office Administrators have considerably lower salaries, 23 percent below the national average to be exact. Location appears to be a major driving force in pay for those in this profession. Seattle and Orlando are a couple other places where companies are known to pay below the median — salaries tend to be 5 percent less than the median.

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Experience Affects Medical Office Administrator Salaries




National Average
$40,000


Skills That Affect Medical Office Administrator Salaries





Billing
0%

National Average
$40,000

Medicaid & Medicare Billing
up arrow 3%




Scheduling
up arrow 27%

Job Satisfaction

Extremely satisfied
Rated 5 out of 5
based on 113 votes.

Gender

Female
93 %
Male
7 %

Years of Experience

Less than 1 year
8%
1-4 years
38%
5-9 years
13%
10-19 years
20%
20 years or more
21%

Common Health Benefits

medical benefits
Medical: 66%
dental benefits
Dental: 38%
medical benefits
Vision: 28%
dental benefits
None: 32%
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