School secretaries work in a variety of educational institutions such as elementary, middle and high schools, colleges, and technical schools. Their job tasks consist of typing up correspondences and compiling important data for a school's expense and statistics reports. During the day they are required to politely answer incoming phone calls, greet anyone who visits the school, and resolve information requests. If they are unable to resolve the requests, they route them up their chain of command. They also coordinate space and office organization. Their normal work schedules are the same as the school principals, which may be anytime between the hours of 7:00 am and 5:00 pm. All work is done indoors. The work environment is an office within the school's main administration office. School secretaries work closely with other employees and supervisors in the administration office, such as the principal and school counselors. They also address the administrative needs of the school's students, which may be outside of the job tasks of the school's teachers. A typical day consists of scheduling meetings, appointments, and travel for the school's employees. They also maintain both the paper and electronic files of the school. The level of education required is normally an associate's degree, but a bachelor's degree may be required for employment at colleges. Some elementary schools ask their school secretary applicants to have at least five years of experience in an administrative position if they do not possess an educational degree.
School Secretary Tasks
- Greet visitors and callers, route and resolve information requests.
- Type correspondence, compile data for expense and statistical reports.
- Schedule travel, appointments and meetings.
- Coordinate space and office organization; maintaining paper and electronic files.