A personnel assistant is the person who is typically responsible for maintaining various personnel records of an organization’s employees. This person will usually work in an office and keep traditional daytime office hours. This position will work with other office personnel, usually within the human resources department of a company.
A personnel assistant needs to have a high school diploma or equivalent and should typically attain additional training or certification in administration or clerical functions. Proper computer skills and office equipment skills are also necessary for this position. This position requires a person who is highly adept with multitasking, has superior organizational skills, and has attention to detail. A personnel assistant should maintain a calm attitude in all situations and possess expert problem solving and prioritizing skills.
A personnel assistant will have a variety of responsibilities associated with their position, which can vary depending on the size of the organization, the type of organization, and the size of the human resources department. Some typical responsibilities associated with the position include maintaining accurate and confidential records, assisting with recruiting and training employees, maintaining proper documentation regarding employees, processing and reviewing applications, screening job applicants, forwarding appropriate documentation to other personnel, maintaining appropriate contact with applicants and employees, verifying employee references, checking criminal backgrounds, verifying tax information, maintaining current books, reconciling employee benefit information, and assisting human resources director with various tasks.
Personnel Assistant Tasks
Supports employment area with scheduling interviews, handling reference checks and personnel changes.
Provides overall administrative support to the HR department, including maintaining, processing documentation and records.
Compiles and prepares data for statistical reporting.
Answer employee questions about policy and procedures, and refers to specialist as needed.
Assist in projects, such as; HR events, benefits open enrollment, employee communications and company-wide meetings.