Payscale California Employment Candidate Privacy Notice
This Payscale California Employment Candidate Privacy Notice (“Notice”) explains our collection, use, and disclosure of Personal Information (defined below) relating to applicants and prospective California employees and workers (“Candidate(s)” or “you”).
This Notice applies to Payscale, Inc. and to our controlled affiliates and subsidiaries (“Payscale”, “we”, “our”, or “us”). A Payscale entity may collect or process Personal Information on behalf of another Payscale entity. If we hire a Candidate for employment in California, our California Worker Privacy Notice will cover how we use Personal Information.
We designed this Notice to comply with the California Privacy Rights Act (“CPRA”). We do not intend to for this Notice to create any rights beyond this law.
Personal Information we collect
Personal Information is information that identifies, relates to, describes, is reasonably capable of being associated with, or could be reasonably linked, directly or indirectly, with a particular Candidate or Candidate’s household. The types of Personal Information Payscale has collected within the last 12 months includes the following:
| Personal Information Category | Corresponding CPRA Categories (based on 1798.140(v)(1)(A)-(L)) | Retention Period |
|---|---|---|
Contact information and identifiers, such as first and last name, online identifiers, account and usernames, aliases, IP address, email addresses, home and postal addresses, telephone numbers, and signatures | (A) Identifiers (B) Personal Information (I) Professional or Employment Related Information | As long as required to fulfill our legal obligations |
Demographic data, such as age including date of birth, gender, and marital status | (B) Personal Information (C) Characteristics of Protected Classifications (I) Professional or Employment Related Information (J) Education Information (K) Inferences | As long as required to fulfill our legal obligations |
Work permit status, such as immigration, residency, and related information | (B) Personal Information (C) Characteristics of Protected Classifications (I) Professional or Employment Related Information | As long as required to fulfill our legal obligations |
Professional and background information, such as resumes/CVs, references, recommendations, academic and education background and qualifications, work skills and experience, professional certifications and registrations, language capabilities, training courses attended, work and salary history, and results of credit history and criminal background checks | (A) Identifiers (B) Personal information (C) Characteristics of Protected Classifications (I) Professional or Employment Related Information (J) Education Information (L) Sensitive Personal Information | As long as required to fulfill our legal obligations |
Travel information, such as dates and length of travel; hotel names and locations; and travel routes and departures, stops, and destination points | (A) Identifiers (B) Personal Information (G) Geolocation Data (I) Professional or Employment Related Information (K) Inferences | As long as required to fulfill our legal obligations |
Analytics or monitoring data, including as related to Candidate communications and use of Payscale devices, systems, wi-fi, internet service, internal and external websites, equipment, applications, databases, network resources, and infrastructure (“Payscale Systems”); and personal devices used to connect to Payscale systems; including usernames; passwords; system log data such as IP address, browser type, and language, device information, access times, and referring website addresses; information collected through web beacons, like cookie IDs; information collected through mobile apps, like mobile device IDs; usage data, such as time spent on Payscale Systems, features used, and actions taken in Payscale Systems, including page views, links clicked, and documents downloaded; contents, header, metadata, delivery and access information for voice calls, voicemail, emails, chats, messaging, documents, and other communications, data, and files stored or transmitted through Company Systems. | (B) Personal Information (F) Internet or other electronic network activity information (G) Geolocation Data (H) Audio, electronic, visual, thermal, olfactory, or similar information. (K) Inferences | As long as required to fulfill our legal obligations |
Social media data, such as public profiles, posts, likes, and replies | (A) Identifiers (B) Personal information (C) Characteristics of Protected Classifications (H) Audio, electronic, visual, thermal, olfactory, or similar information. (I) Professional or Employment Related Information (L) Sensitive Personal Information | As long as required to fulfill our legal obligations |
Other information necessary for a legitimate human resources, business, security, or safety-related purpose | (A) Identifiers (B) Personal Information (I) Professional or Employment Related Information | As long as required to fulfill our legal obligations |
We collect certain Personal Information considered “sensitive” personal information (“Sensitive Personal Information”). To support our legal and business activities, and as permitted by law, we may collect Sensitive Personal Information as part of our employment recruitment process.
Examples of Sensitive Personal Information that we collect include:
- government issued identifiers, such as social security information, driver’s license, state identification card, or passport number
Third Party Sources of Personal Information
We collect Personal Information from a variety of third-party sources, including as follows:
- Service providers (e.g., expense reimbursement services, recruiters)
- Travel partners (e.g., travel agents and portals, car service, and ride share companies)
- Background check services
- Online sources including social networks and recruiting sites (e.g., LinkedIn)
- Open government databases and other public sources
Use of Personal Information
We collect, use, retain, and disclose Personal Information to administer and carry out the recruitment and hiring process, including for human resources purposes, and for operational and business, safety, and security purposes and as described in this Notice and below.
| Purposes of Use | Categories of Personal Information |
|---|---|
| Human Resources Uses | |
Recruitment and hiring decisions | Contact information; identifiers; professional and background information; benefits eligibility information; analytics or monitoring data |
Interview travel and expense reimbursement processing | Contact information; identifiers; travel information; analytics or monitoring data |
Legal and policy compliance administration and enforcement, including for the purpose of antidiscrimination laws and government reporting obligations | Contact information; identifiers; demographic data; professional and background information; permit status; analytics or monitoring data; sensitive data |
| Business Uses | |
Managing, monitoring, protecting, and improving, Payscale Systems, assets, and resources, including managing and protecting unauthorized access and use of company, personal, and customer data, devices, systems, and infrastructure; and protecting Payscale Systems from intrusions | Contact information; demographic data; professional and background information; travel information; analytics or monitoring data |
Communications and collaboration | Contact information; identifiers; demographic data; travel information; analytics or monitoring data |
Personalization to understand your preferences to enhance your recruitment experience | Contact information; identifiers; travel information analytics or monitoring data |
Delivery of information, goods, and services | Contact information; identifiers |
Legal and policy compliance administration and enforcement, including monitoring access and use of Company Systems | Contact information; identifiers; demographic data; professional and background information; travel information; analytics or monitoring data |
Research and improvement of Company Systems, processes, products, services, and technology | Contact information; identifiers; demographic data; professional and background information; travel information; analytics or monitoring data |
If a Candidate becomes a Payscale employee or worker, Personal Information we collected as part of the application and hiring process will become part of their employment file and will be used for Human Resource Uses and Business Uses as described in our California Worker Privacy Notice.
Disclosure of Personal Information
We disclose Personal Information, including Sensitive Personal Information to the following categories of third parties, for the following purposes.
| Purpose of Disclosure | Third Parties | Categories of Personal Information |
|---|---|---|
Business Purpose | Our Subsidiaries and Affiliates. For example, Payscale entities may share business processes and common data systems | (A) Identifiers (B) Personal information (F) Internet or other electronic network activity information (H) Audio, electronic, visual, thermal, olfactory, or similar information (I) Professional or Employment Related Information (J) Education Information (K) Inferences |
Business Purpose | Vendors or Agents working on our behalf. For example, companies we’ve hired to provide recruiting, payroll, benefits, and administrative services; and protect and secure our systems and service | (A) Identifiers (B) Personal information (F) Internet or other electronic network activity information (G) Geolocation Data (I) Professional or Employment Related Information (J) Education Information (K) Inferences |
Business Purpose | Independent Third Parties. For example, with third-party providers of products and services (e.g., travel agents, ride share services). To the extent that we provide Personal Information to such third parties, that Personal Information is governed by their privacy statements. | (A) Identifiers (B) Personal information (F) Internet or other electronic network activity information (G) Geolocation Data (I) Professional or Employment Related Information (J) Education Information (K) Inferences |
Business Purpose | Law Enforcement and Those with Legal Necessity. We will access, transfer, disclose, and preserve Personal Information to: – comply with applicable law or respond to valid legal process, including from law enforcement or other government agencies; – operate and maintain the security of Payscale Systems, including to prevent or stop an attack on our computer systems or networks; – protect the rights or property or ourselves or others, including enforcing our agreements, terms, and policies; or – act in urgent circumstances such as protecting the health or personal safety of a candidate, employee, worker, agent, customer, user of Payscale services, or member of the public. | (A) Identifiers (B) Personal information (F) Internet or other electronic network activity information (G) Geolocation Data (H) Audio, electronic, visual, thermal, olfactory, or similar information |
As described in the table above, we do share Candidate Personal Information.
We may share de-identified information in accordance with applicable law.
Notice and Choice
We provide Candidates with notice about the Personal Information we collect, how it will be used, and with whom we disclose Personal Information, such as through this Notice..
We will get consent from Candidates for the collection and use of Personal Information where such consent is required by applicable law. Failure to provide necessary Personal Information may disqualify a Candidate from employment or restrict participation in certain plans or programs.
Right to Know. Each Candidate has a right to request that we disclose the Personal Information we have collected about such Candidate. Candidates also have a right to request additional information about our collection, use, disclosure, sale, or sharing of such Personal Information. Note that we have provided much of this information in this Notice.
Right to Request Correction. Candidates have the right to request correction of inaccurate Personal Information.
Right to Request Deletion. Candidates also have a right to request that we delete Personal Information under certain circumstances, subject to lawful exceptions.
To make a request to access, correct, or delete Personal Information, please submit requests as described in the Contact Information section below.
Right to Opt-Out. Candidates have a right to opt-out from the “sale” or “sharing” of Personal Information, each of which are defined under CPRA.
Note that the CPRA defines “sell,” “share,” and “Personal Information” very broadly, and some of our data disclosures described in this Notice may be considered a “sale” or “sharing” of Personal Information under those definitions. In particular, we let advertising and analytics providers collect IP addresses, cookie IDs, and mobile IDs through our sites and apps when Candidates use our online services, but we do not “sell” or “share” any other types of Personal Information. For more information on how we use these technologies, please see our Privacy Policy. For more information on how to opt-out, please review the Notice and Choice section below.]
We do not knowingly sell the Personal Information of minors under 16 years of age.
A Candidate may designate, in writing or through a power of attorney, an authorized agent to make requests on their behalf to exercise their rights under the CPRA. Before accepting such a request from an agent, we will require the agent to provide proof the Candidate has authorized it to act on the Candidate’s behalf, and we may need the Candidate to verify their identity directly with us.
Further, to provide or delete specific pieces of Personal Information we will need to verify a Candidate’s identity to the degree of certainty required by law. We will verify requests by asking the Candidate to send it from the email address associated with their files or by requiring the Candidate to provide information necessary to verify their identity.
Finally, Candidates have a right to receive notice of our Personal Information collection, use, retention, and disclosure practices at or before collection of Personal Information, and have a right to not be discriminated against for exercising these rights set out in the CPRA.
During the previous calendar year, we received and responded to these types of Candidate requests as follows:
| Number received | Number complied with in whole or in part | Number denied | Median number of days to respond | |
|---|---|---|---|---|
| Requests to know | 0 | 0 | 0 | 0 |
| Requests to delete | 0 | 0 | 0 | 0 |
| Requests to opt-out | 0 | 0 | 0 | 0 |
Changes to This Notice
We may occasionally update this Notice to reflect changes as required by law or by Payscale practices or procedures. If we make material changes to this Notice, or in how we use Personal Information, we will provide notice (or obtain consent) regarding such changes to the extent required by law.
Contact Information
To submit a right to know, correction, deletion, or other privacy request, inquiry, or complaint, Candidates may contact Payscale Privacy as follows:
- By email at privacy@payscale.com
- Using this form on our Sharepoint site
